Open AIR Deposit Guidelines
Initial Account Creation
From the Open AIR homepage click the red “log in” button and enter your App State credentials. Once logged in, click the circle with your initials to access the menu of options available and select profile. Add as much information as you like. If you enter an ORCID iD, it will link to your account and supply details of your publication history.
Step 1: Complete the Deposit Agreement
For all content except for Theses and Dissertations, contributors must fill out an Open AIR Deposit Agreement before submitting materials. This ensures:
- You have the rights to share the content
- You agree to the terms of open access or restricted sharing
- You understand how your work will be preserved and made discoverable
This form ensures your content is published according to your preferences and includes:
- License selection (e.g., CC BY, CC0, or other)
- Access level (open, embargoed, or private)
- A description or abstract of the content
- The option to attach files of the materials being deposited
Step 2: Choose Your Deposit Method
Option A: Self-Archiving
For contributors who prefer to manage their own submissions.
- Log in to Open AIR using your App State credentials
- Upload your files and enter metadata (title, authors, abstract, keywords, etc.)
- Ensure your deposit matches the preferences indicated in your Deposit Agreement
- Submit for review
- You’ll receive confirmation once your deposit is live
Option B: Assisted Deposit
For contributors who want help preparing or submitting their materials.
- Attach your content files to the Deposit Agreement
- Our team will upload the files and fill out the metadata on your behalf
- You’ll receive confirmation once your deposit is live
